Service Contract

Programme Assistant

20 March 2017

Sana'a Yemen

Post number: UNFPA/YE/SC/2017/01
Post Title: Programme Assistant
Category: Service Contract Appointment
Post Level: SB2
Duty Station: UNFPA Yemen Country Office, Sana’a
Duration: One year initially with possibility for renewal subject to satisfactory performance
 
Background:
Under the overall guidance of the Assistant Representative and direct supervision of the Programme Analyst for Gender, the Programme Assistant supports the design, planning and management of Gender/GBV programme by providing and managing data inputs, providing logistical support, monitoring project implementation and following up on recommendations. The Programme Assistant applies established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analysing information relevant to the programme and specifically to gender and GBV issues. The Programme Assistant maintains collaborative relationships with all programme and project staff at the as well as administrative and operations team of the CO.
 
Duties and responsibilities
  • Assists the Gender Analyst and the GBV Coordinator with the component projects; drafting of Project documents and reports
  • Collects, registers and maintains information (filing) on programme activities, and contributes to the preparation of progress reports by providing information, preparing tables, drafting selected sections
  • Assists in ensuring relevant project monitoring and follow-up by conducting field visits, participating in review meetings and evaluation missions, making work plan/budget revisions, applies mechanisms to systematically assess the achievement of results, and preparing regular inputs to status and progress reports. Analyses basic factors affecting the achievement of results, recommends corrective actions and follows up on recommendations
  • Assists with programme procurement and ensures procurement is in accordance with UNFPA Procurement Procedures
  • Drafts and translates letters, meeting minutes and other documents necessary for programme and project management, helps with preparation of the presentations as may be assigned by country office management
  • Provides logistical support to programme activities (project missions, study tours, trainings, conferences and workshops) including travel arrangements, accommodation, collecting supporting documents and organizing the venue
  • Assists in preparation of TORs for missions
  • Contributes to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the UNFPA Office and drafting relevant materials for dissemination
  • Assists in maintaining and regular updating programme M&E database
  • Ensures quality and completeness of filing of programme documents
  • Perform other job related duties as assigned by the Assistant Representative in consultation with Programme Analyst for Gender which required to ensure the success of the humanitarian response programme
Required Competencies 
  • Values: Integrity, commitment, embracing diversity, embracing change
  • Core Competencies: Achieving results, accountability, developing and applying professional expertise, analytical and strategic thinking, working in teams, communicating for impact.
  • Required skills set: Providing a technical support system; facilitating quality programmatic results; providing logistical support; managing documents correspondence and reports; managing information and work flow; planning, organizing and multitasking; supporting financial data analysis
  • Qualifications and experience requirements
  • University degree in development or social science
  • At least 3 years of relevant experience in programme/ project management
  • Previous experience with the UN is an asset
  • Excellent written and oral communication skills to foster engaged partnerships
  • Fully proficiency in computer-related applications (Word, Excel, PowerPoint)
  • Fluency in English and Arabic
Qualifications and experience requirements
  • University degree in development or social science 
  • At least 3 years of relevant experience in programme/ project management
  • Previous experience with the UN is an asset
  • Excellent written and oral communication skills to foster engaged partnerships
  • Fully proficiency in computer-related applications (Word, Excel, PowerPoint)
  • Fluency in English and Arabic
UNFPA offers an attractive compensation package commensurate with qualifications and work experience. UNFPA offers equal opportunities however qualified females are strongly encouraged to apply. This post is open to applicants of Yemen nationality only, preference will be given to applicants who are residents at the respective locations.
 
Please send your application quoting the vacancy number with covering letter including P11 FORM which can be downloaded from above.
To: yemen.vac@unfpa.org or to UNFPA Address below:
UNFPA Hadda area – behind L’Azurde Hotel
P.O. Box 7272, Sana’a
 
Deadline for applications: 20 March 2017
Please note that only short listed candidates will be considered and notified.