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Administrative Associate

Please note that this vacancy is open only to Yemeni nationals only.

Post type: FTA

Closing date: 04 January 2020

Duty station: Yemen

Duration: One year renewable

 

This post is non-rotational

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No expectancy of renewal in accordance with UN staff regulation  4.5

Background Information

The Administrative Associate is located in Country Offices (CO) and reports to the International Operations Manager.

Job Purpose

The Administrative Associate delivers quality services in HR, administration and finance to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects. S/he supervises clerical and support staff.

Main Tasks & Responsibilities

  • Adapts processes and procedures, anticipates and manages operational requirements of programme/ project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other programme and project-related events to facilitate programme/ project delivery.

 

  • Prepares and monitors the administrative budget and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Proposes procedures to improve internal controls and efficiency and respond to audit issues.
  • Manages recruitment and selection process applying best practice HR tools and mechanisms, advises and briefs managers and project personnel on different types of contractual modalities, coordinates the performance appraisal process and advises on performance issues.
  • Implements corporate systems and applications in support of finance and human resource management and country office operations, creates systems and mechanisms for effective management of UNFPA resources, and advises and trains project staff.
  • Reviews procurement requests and initiates procurement procedures for office and project equipment, supplies and services in a transparent and cost-effective manner; recommends procurement decisions. Contributes to the smooth running of the office by ensuring provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records.
  • Reviews and prepares material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc.

Qualifications and Experience

Education:

A university degree or equivalent in business, logistics, management, or other related field.

Knowledge and Experience:

  • Seven years of relevant experience in administration, finance or office management.
  • Three years of experience in UN system in administration/procurement. Experience within UN is an asset.
  • Excellent in English and Arabic is required.

Required Competencies

Values:

 

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change
 
Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Managerial Competencies:

  • Providing strategic focus
  • Engaging internal/external partners and stakeholders
  • Leading, developing and empowering people/ creating a culture of performance
  • Making decisions and exercising judgment

Functional Skill Set:

  • Providing logistical support
  • Managing data
  • Managing documents, correspondence and reports

People Skills

  • Recognizes & responds appropriately to the ideas, interests & concerns of others; gives credit to the contributions of others;
  • Establishes clear performance goals, standards & responsibilities; manages them accordingly;
  • Promotes a learning environment; facilitates the development of individual and team competencies.
  • Managing information and work flow
  • Planning, organizing and multitasking
  • Supporting financial data analysis

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
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Disclaimer

WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment.  Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.
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How to apply:

 

Please submit your application through the below link not later than the deadline on 05/01/2020.

https://erecruit.partneragencies.org/psc/UNDPP1HRE/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=27816&SiteId=1&PostingSeq=1