Sub-cluster/ training associate

The UNFPA Country Office in Yemen Sana’a is looking to fill the post of:

Post title: Sub-cluster/ training associate                 

Category: Service Contract /SB3

Post number: UNFPA/SC/Sana’a/2019/03

Duty station: Sana’a

Duration: One year with a possibility for extension

1. Organizational Location

Under the direct supervision of GBV sub-cluster coordinator and guided by the Humanitarian coordinator, the sub-cluster and training associate will provide admin, logistic, technical and financial support for the effective and efficient implementation of UNFPA’s/sub-cluster implemented training activities.  She/he will be responsible for providing logistical and administrative assistance to the sub-cluster meetings and activities that will facilitate satisfactory completion of the activities as well as financial and reporting requirements.

2. Job Purpose

The Sub-cluster associate will substantively contribute to the effective organizing and follow up of the sub-cluster meetings and requirement in close cooperation with the sub-cluster coordinator and the sub-cluster partners.

The sub-cluster associate will also facilitates the profiling and the implementation of the capacity-building program for the Sub-cluster and UNFPA, also the implantation of the trainings inside and outside Yemen, that includes the admin, logistic, financial support and also technical support if needed

3. Duties and Responsibilities

• Organize the monthly sub-cluster meetings invitations, participants list, logistics and MoM.
• Keeping record for the sub-cluster meetings and achievements, also plans, joint activities and relevant reporting.
• Support the IM in the monthly reporting and data collection on dash board to avoid double reporting
• Follow up and provide support to the sub-cluster joint events and activities.
• Organize training schedule internally among the cluster members and internally in the office to avoided overlapping
• Coordinating with the IP and the hubs about suitable dates to insure participation and availability of participants from hubs.
• Manage preparation regarding location. IT equipment, training agendas and handouts, assessment forms and stationary
• Daily follow-up on the training, providing technical support if needed.
• Follow up on payments for IP and participants if needed
• Follow up on training assessment/ pre and posttest forms and analyze results
• Keeping attendance sheet
• Documentation and archiving a data base for participants’ names, type of training, area (governorate) trainer evaluation (if available)
• Prepare visibility material in coordination with communication person
• Preparing certificate
• follow- up on events related to training in coordination with Communication officer.
• Complete, maintain validity and participate in all security trainings as prescribed by the UNFPA and duty station specific requirements.
• Adherence to organizational and duty station security arrangements.
• Any other related tasks assigned by the supervisor.

Qualifications and experience requirements

Education: 

University degree in a related field. In addition, to several years’ experience in the domain.

Knowledge and Experience:

• Five years of progressively responsible professional experience in relevant topics
• Strong follow up and organizational skills.
• Strong verbal and written communication skills.
• Proficiency in current office software applications and corporate IT systems.

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

Functional Competencies:

• Integrity/ Commitment to mandate.

• Knowledge sharing/Continuous learning valuing diversity
• Self- Management/ Conflict management.
• Empowerment /Development people/performance management.
• Communicating information and ideas.
• Results Orientation /Commitment to Excellence.

Languages:

Fluency in English is essential in communication and writing in addition to Arabic as a native language.