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Sub-cluster/ training associate

 

The UNFPA Country Office in Yemen Sana’a is looking to fill the post of:


 

Post title: Sub-cluster/ training associate                 

Category: Service Contract /SB3

Post number: UNFPA/SC/Sana’a/2019/03

Duty station: Sana’a

Duration: One year with a possibility for extension

 

1. Organizational Location

 

Under the direct supervision of GBV sub-cluster coordinator and guided by the Humanitarian coordinator, the sub-cluster and training associate will provide admin, logistic, technical and financial support for the effective and efficient implementation of UNFPA’s/sub-cluster implemented training activities.  She/he will be responsible for providing logistical and administrative assistance to the sub-cluster meetings and activities that will facilitate satisfactory completion of the activities as well as financial and reporting requirements.

 

2. Job Purpose

 

The Sub-cluster associate will substantively contribute to the effective organizing and follow up of the sub-cluster meetings and requirement in close cooperation with the sub-cluster coordinator and the sub-cluster partners.

The sub-cluster associate will also facilitates the profiling and the implementation of the capacity-building program for the Sub-cluster and UNFPA, also the implantation of the trainings inside and outside Yemen, that includes the admin, logistic, financial support and also technical support if needed

 

3. Duties and Responsibilities

 

  • Organize the monthly sub-cluster meetings invitations, participants list, logistics and MoM.
  • Keeping record for the sub-cluster meetings and achievements, also plans, joint activities and relevant reporting.
  • Support the IM in the monthly reporting and data collection on dash board to avoid double reporting
  • Follow up and provide support to the sub-cluster joint events and activities.
  • Organize training schedule internally among the cluster members and internally in the office to avoided overlapping
  • Coordinating with the IP and the hubs about suitable dates to insure participation and availability of participants from hubs.
  • Manage preparation regarding location. IT equipment, training agendas and handouts, assessment forms and stationary
  • Daily follow-up on the training, providing technical support if needed.
  • Follow up on payments for IP and participants if needed
  • Follow up on training assessment/ pre and posttest forms and analyze results
  • Keeping attendance sheet
  • Documentation and archiving a data base for participants’ names, type of training, area (governorate) trainer evaluation (if available)
  • Prepare visibility material in coordination with communication person
  • Preparing certificate
  • follow- up on events related to training in coordination with Communication officer.
  • Complete, maintain validity and participate in all security trainings as prescribed by the UNFPA and duty station specific requirements.
  • Adherence to organizational and duty station security arrangements.
  • Any other related tasks assigned by the supervisor.

 

Qualifications and experience requirements

 

Education: 

 

University degree in a related field. In addition, to several years’ experience in the domain.

 

Knowledge and Experience:

 

  • Five years of progressively responsible professional experience in relevant topics
  • Strong follow up and organizational skills.
  • Strong verbal and written communication skills.
  • Proficiency in current office software applications and corporate IT systems.

 

Values:

  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing cultural diversity
  • Embracing change

 

Functional Competencies:

  • Integrity/ Commitment to mandate.
  • Knowledge sharing/Continuous learning valuing diversity
  • Self- Management/ Conflict management.
  • Empowerment /Development people/performance management.
  • Communicating information and ideas.
  • Results Orientation /Commitment to Excellence.

Languages:

 

Fluency in English is essential in communication and writing in addition to Arabic as a native language.

 

­­­­­­­­­­­­­­UNFPA offers an attractive compensation package commensurate with qualifications and work experience. UNFPA offers equal opportunities however; qualified females are strongly encouraged to apply. This post is open to applicants of Yemen nationality only,

 

Please send your application quoting the vacancy number with covering letter including P11 FORM

 

To: yemen.vac@unfpa.org or to UNFPA Address below:

 

UNFPA Hadda area – behind L’Azurde Hotel

P.O. Box 7272, Sana’a

Deadline for applications: 05 January 2019

Please note that only short listed candidates will be considered and notified.